Documents requirement for import customs declaration:
1) Signed Agency Agreement (POA) (for the new client)
Note: make sure to fill out the correct import account number, which must be registered in Canada Revenue Agency.
2) E-Manifest from shipping company
(e.g. Advice Note, Ship Notice, Arrival Note, Cargo Control Document, Cadex Identifier or In Bond Note, etc)
Must show CBSA port of destination code & warehouse code, ETA date
3) Commercial Invoices, which must show the following details:
- Invoice # and date
- Vendor's full name, address & phone number
- Importer's full name, address & phone number
- Import commodity description in detail (including material used, HS code)
- Price Terms (e.g. FOB, C&F, CIF etc.)
- Price with currency for each item
(Price declared must be reasonable. Too low price would have more chances to trigger customs examination, which cause exam fee, penalty and bad record in customs. If CBSA requests further documents during examination, $100 admin fee for dealing with CBSA will be charged. AHL reserves the right to reject the entry to CBSA for any shipment with undervalued invoice.)
- Total amount with currency
- Quantity for each item
- Country of Origin for each item
Note:
*Same items with same price must be consolidated into one row.
*Items from same B/L must be combined into one invoice. Do not separate the items into several invoices.
*If not combined together, admin fee $100 to combine will be charged
4) Packing List, which must show packing details for each item such as
package description, package quantity, gross/net weight, etc.
Note: *Items from same B/L must be combined into one packing list. Do not separate the items into several packing list. If not combined together, admin fee $100 to combine will be charged
5) Copy of Bill of Lading or Airway Bill, which must show on board date
6) Any mandatory import license/permit/certificate
7) Any mandatory certificate of origin